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Conferences & evening presentation venues

In this article:

Thank you for considering the Two Oceans Aquarium to host your function.

Below please find information relating to all our venues available for hire for Conferences and Evening presentations.

We recommend that you come in to view the venues and discuss the various options available. Please note that viewing is by appointment only.  

Smart Events Handbook: Greening guidelines for hosting sustainable events in Cape Town

Please click the links below to download the Smart Events Handbook, a guide put together by the City of Cape Town for hosting sustainable events in Cape Town.

Metropolitan Health Group & Qualsa Think Tank Auditorium

Opening onto the V&A Waterfront Marina, the Auditorium has a magnificent view of Table Mountain.

The Auditorium is professionally fitted with audio visual equipment and offers flexible seating arrangements.

Delegates attending day conferences are also granted access into the rest of the Aquarium.

Venue capacity

  • U-shaped: 20 delegates

  • Classroom seating: 50 delegates

  • Cinema-style seating: 120 delegates

Day presentation

Cost: R5 400 excluding VAT

Times: 08h00 to 17h00

Included in cost

  • Use of the venue and adjacent deck from 08h00 to 17h00

  • Use of all equipment: NEC data projector, screen, podium, microphone, CD/DVD player, PA system

  • Access to the rest of the Aquarium for delegates before 18h00 (daytime venue hire)

Day conference package

Cost: R280 per person excluding VAT (half day) or R320 per person excluding VAT (full day)

Times: 08h00 to 17h00

Included in cost

  • Use of the venue and adjacent deck from 08hoo to 17h00

  • Use of all equipment: NEC data projector, screen, podium, microphone, CD/DVD player, PA system

  • Pens, notepads, sweets and water

  • Catering (click here for the menu)

  • Access to the rest of the Aquarium for delegates before 18h00

Evening presentation

Cost: R2 600 excluding VAT

Times: 18h00 to 24h00

Included in cost

  • Use of the venue and adjacent deck from 08h00 to 17h00

  • Use of all equipment: NEC data projector, screen, podium, microphone, CD/DVD player, PA system

  • Access to the rest of the Aquarium for delegates before 18h00

Tranquility

The newest venue to be added to the Two Oceans Aquarium's already impressive repertoire is truly spectacular in scenery and furnishings.

With a window that looks into the Kelp Forest Exhibit, it provides a truly magnificent backdrop against which to hold an intimate dinner or cocktail.

Delegates attending day conferences are also granted access into the rest of the Aquarium.

Venue capacity

Boardroom: 20 delegates

Day conference

Cost: R3 000 excluding VAT

Times: 08h00 to 17h00

Included in cost

  • Use of venue from 08h00 to 17h00

  • Use of all equipment: screen, CD/DVD player, PA system

  • Access to the rest of the Aquarium for delegates before 18h00

Day conference package

Cost: R280 per person excluding VAT (half day) or R320 per person excluding VAT (full day)

Included in cost

  • Use of venue from 08h00 to 17h00

  • Use of all equipment: screen, CD/DVD player, PA system

  • Access to the rest of the Aquarium for delegates before 18h00

  • Pens, notepads, sweets and water

  • Catering (click here for the menu)

Evening presentation

Cost: R3 000 excluding VAT

Times: 18h00 to 24h00

Included in cost

  • Use of the venue and adjacent deck from 18h00 to 24h00

  • Use of all equipment: screen, CD/DVD player, PA system

A projector is available for hire at an additional cost

Catering & beverages

Included in the day conference package:

  • Arrival tea, coffee and muffins

  • Mid-morning tea, coffee and finger sandwiches

  • Afternoon tea, coffee and biscuits (if full-day conference)

  • Lunch (plated or finger lunch)

Plated options:

  • Fish and chips

  • Roast vegetable pasta

  • Beef burger and chips

  • Chicken burger and chips

Finger lunch: A selection of fish kebabs, cocktail wraps of roasted pesto veggies, zucchini fritters, chicken satay, oriental vegetable spring rolls, Moroccan meatballs and seasonal fruit skewers

If only the venue is taken, the following refreshment items are available at an additional cost (priced per break)

  • Tea and coffee

  • Tea, coffee and biscuits 

  • Tea, coffee and muffins 

  • Tea, coffee and finger sandwiches 

  • Plated lunch 

  • Finger lunch 

Staff

Staff are charged at an additional fee.

Waiters @ R32 per waiter per hour

Barmen @ R45 per barman per hour

Please note: The staff are required for the duration of your function as well as one hour before for setup and one hour after the function to break down.

To ensure that your function runs smoothly, we allocate a minimum of one waiter per 15 delegates. We allocate a minimum of one barman for every function (two for functions of 50 guests or more).

These fees exclude VAT.

Standard terms & conditions

When hiring any of our venues, the client undertakes to maintain the venue, (carpeting, acrylic viewing panels and audio-visual equipment provided) in good repair. On signature of this agreement you agree to maintain such interior and such audio-visual equipment in good condition.

In the event that any damage is caused to the venue, interior or the audio-visual equipment, the Two Oceans Aquarium will be entitled to give notice to the client requiring you to affect all necessary repairs or replacements. In the event that the client fails to affect such repairs or replacements within three (3) days of being notified, such repairs or replacements may be carried out by the Aquarium at the client’s expense. Should the audio-visual equipment be operated solely by an Aquarium staff member, the client will not be liable for any costs incurred through damages to such equipment.

Non-smoking

The Aquarium is a non-smoking venue.

Payment & cancellation policy

A 50% deposit based on catering charges for estimated guest numbers + venue hire is required to secure your booking. Booking confirmation is subject to above deposit payment. A function booking is not confirmed unless the deposit is received, together with our signed letter of confirmation.

The venue-hire deposit is non-refundable. 

Final numbers for your function are to be finalised, in writing, no later than two working days before the function. The balance of payment will be based on these final numbers.

The balance of payment is due strictly within seven days of the completion of the function/event.

Should the outstanding amount due be paid in full within 

seven days after the function, you will receive a 10% discount on all our direct charges (excludes catering & beverages). Failure to pay timeously and in terms of this agreement will result in 2% interest levied for the amount outstanding for every month until fully paid. Any legal costs incurred to recover the outstanding debt will be for your account.

Due to the demand for our function facility and the preparation required for the function/event, the venue-hire deposit is a non-refundable deposit. Should the confirmed function be cancelled within seven days of the event the client will be responsible for 25% of the balance of payment due. Should the function be cancelled within 48 hours of the event, the client will liable for 100% payment of the full cost of the function/event (including venue hire, hiring charges, catering and service charges). 

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